Product Support Specialist

About Rundoo ℹ️

Our mission is to empower independent supply stores with best-in-class technology. Think of your local hardware store or mom-and-pop nursery—these are our clients. From paint to lumber to flooring, over 200,000 such stores across the country sell over $1T of building materials annually using outdated, on-premises systems. We’re aiming to help them modernize so that they can continue to thrive.

Backed by leading investors including Battery, Bessemer and CRV, we've raised $48M across four rounds and are growing quickly: We're live in over 500 stores across the USA, Canada, and the Caribbean, and integrated with over 20 industry partners. Our team is made up of builders, sellers, and industry veterans with a shared goal: to bring modern technology to an overlooked industry.

About the Role

As a Product Support Specialist at Rundoo, you will be the primary point of contact for clients in their time of need. You'll help independent hardware and paint store owners solve problems across our full ERP platform - from POS transaction issues to inventory sync problems, accounting reconciliation, and user training questions.

You'll work alongside Robbie and Tim to provide coast-to-coast coverage for our growing client base. This role is ideal for someone who thrives on problem-solving, enjoys helping small business owners succeed, and wants to grow with a fast-paced startup.

You'll report to Claire, Manager, Client Success, and collaborate closely with our Client Success and Engineering teams to ensure client needs are met and product improvements are identified.

What You'll Do as a Product Support Specialist at Rundoo ️

• Provide exceptional support via Intercom chat, email, and phone to hardware and paint store owners and their staff

• Diagnose issues through structured discovery (e.g. is it a product bug, a training gap, or a workflow mismatch?), before proposing a fix

• Perform data analysis and reconciliation work using spreadsheets to investigate balance discrepancies and help clients understand their numbers

• Collaborate with Engineering to communicate customer issues, submit detailed bug reports with reproduction steps, and help troubleshoot technical problems

• Leverage AI-assisted tools (Intercom AI, ChatGPT, Claude) to improve response quality, efficiency, and documentation

• Partner with Client Success team by escalating at-risk accounts, identifying training needs, and flagging patterns that indicate broader issues

• Contribute to knowledge base by documenting solutions, creating help articles in Notion, and improving self-service resources

• Maintain metrics including <24hr resolution time for 90%+ of tickets, <5min average first response time, and >80% customer satisfaction

What We're Looking For ☑️

Essential Qualities

We care more about aptitude and drive than checking boxes on years of experience. The ideal candidate is smart, hungry to learn, and thrives on solving problems independently.

Core Competencies:

• Exceptional attention to detail - You catch discrepancies others miss, especially when working with numbers and data

• Strong independent problem-solver - You can troubleshoot ambiguous issues without constant hand-holding

• Excellent written and verbal communication - You can explain complex concepts clearly to non-technical small business owners

• Organizational excellence - You can manage multiple priorities, juggle competing tickets, and maintain composure during high-volume periods

• Empathy for small business owners under pressure - paired with the composure to de-escalate a frustrated conversation

• Skilled at asking questions - ones that get past the stated symptom to the actual root cause

Valuable Experience (But Not Required)

Any of the following backgrounds could set you up for success:

• Prior customer support or technical support experience in any industry

• Experience with SaaS products or technology companies

• Accounting, bookkeeping, or financial reconciliation background

• Retail, POS, or small business operations experience

• Technical troubleshooting ability with software applications

Technical Requirements

• Comfortable learning and becoming expert in complex software (our full ERP platform)

• Proficient with spreadsheets (Google Sheets/Excel) for data analysis

• Strong analytical skills for investigating balance discrepancies and data issues

• Able to work during required hours.

Bonus Points

• Direct familiarity with or experience in paint and hardware, building materials, construction supply, or related industries

• Comfortable adapting to a dynamic startup environment where priorities shift and new challenges arise regularly

• Proven experience helping customers adopt new workflows or systems (change management)

• Experience with Intercom, Zendesk, or similar support platforms

Interview Process

• Intro Call (20 min) - Remote:

  • A conversational chat with Amanda, our founding recruiter, to get to know one another, share more about the role, and answer any initial questions you have.

• Round 1 (30 min) - Remote:

  • A conversation with Claire focused on your experience and background.

• Round 2 (2 hours and 30 min) - In Person: River North, Chicago

  • A half-day on-site where you'll meet several members of the team:

    1. Escalation Role-Play & Communication Skills (30 min) - with Leslie

    2. Troubleshooting Exercise (30 min) - with Robbie

    3. Team Conversation (30 min) - with Tim

    4. Lunch with the Team (1 hour) - an informal chance to connect with future teammates

• Founder Chat (15 min) - Remote:

  • A quick conversation with Nick to wrap up and address any remaining questions.

• Reference Check

  • We'll reach out to your provided references as a final step before extending an offer.

About the team

Here is the current makeup of the teams you’ll be working most closely with:

• Claire (Manager, Client Success) - I studied history and captained field hockey at Dartmouth, then led customer-success work across SaaS startups in adtech, AI analytics, and identity verification.

• Robbie (Product Support Specialist) - I bring 13 years of paint-store experien